This Integrity Policy is available at the website www.involvepartners.com (“website”). Involved Partners will be responsible for the processing of your personal data and “Involved Partners” or “we”, “us”, “our” and “ours” when used in this Integrity Policy, will refer to the company. The terms “you”, “your” and “yours” when used in this Integrity Policy will refer to you in your capacity as a candidate (registered or not), client or other concerned party. The term “service” when used in this Integrity Policy means any service provided by us to you, including without limitation all services related to a recruitment or consultancy assignment or similar. Involved Partners is responsible for all personal data we are processing and our reputation as a client advisory firm is reliant on our candidates’ and stakeholders’ trust.
We are committed to the Integrity and confidentiality of the information you have provided to us. We have appropriate physical, electronic and managerial protection measures in place to prevent unauthorized access or disclosure of your personal data and we educate our staff continuously. This Integrity Policy describes our current policies and practices with regard to personal data collected by us from you directly and/or through the website or third parties.
The term “personal data” refers to personally identifiable information about you, such as for example your name, personal id number, address, phone number, e-mail address and other contact information. In addition to the previously mentioned data, we may also process other personal data relevant to a recruitment process or consultancy assignment. Information relevant to a recruitment process or consultancy assignment may differ on a case-by-case basis depending on the relevant position to be filled and the directions given to us by our client. The information may, to the extent necessary, however include information such as employment history, board assignments, information contained in a job application form and CV, qualifications, interview notes, psychological evaluations, test results and assessments of you, information about your life situation such as marital status. The purposes for the processing of the data are listed below but we hold your integrity to the highest standards and strive to only process data which is necessary and relevant.
How do we collect Personal data?
From you directly
We may collect data from you in different situations for the purposes listed below. Such information may be provided by you e.g. over the website by the submission of application documents (when service available), through direct contact with us or through your contacts with our business partners. We may also collect data regarding your communication with us by mail, e-mail or any other form of transmission for the purposes listed below. Any personal data contained in such recorded information will also be processed in accordance with the terms of this Integrity Policy.
From third parties
Additionally, we may collect data available on the internet, e.g. through social media and from third party business networks such as LinkedIn and through contacts with other individuals such as references provided by you. We may also supplement and co-ordinate your personal data with information we collect from private or public registers e.g. from authorities and schools. We may also receive your personal data from service providers, agents, advisors or business partners. Where personal data is disclosed to us by third parties, it is the obligation of the disclosing party to ensure such personal data is disclosed with the required authority and consent for us to, upon receipt, process such personal data in accordance with this Integrity Policy.
It’s up to you!
As per the sections above, we need certain types of your personal data in order to provide our services. You are however in no way obligated to provide your data should we be in contact with you directly, and you are free to inform us that you do not want to participate in any collection or other process, which we will respect. Should we collect data from you directly we will inform you of this Integrity Policy. Should we on the other hand collect data from a third party we will inform you of the processing when the data is used, as prescribed in the applicable data protection legislation.
How we use Personal data
We strive only to collect data which is relevant for the reason it is collected and we only process your personal data for the specific and limited purposes below:
to survey markets and individuals for our clients’ and our own needs; • to process job applications and/or to perform specific recruitment assignments and consultancy assignments on behalf of our clients; • to evaluate and assess candidates; • to build a database with candidates for future assignments; • to provide our services and be an advisor to our clients.
Transfer of personal data
Some personal data may be transferred or coordinated, both inside and outside the European Union, to our service providers and other partners, to fulfil the purposes above. Subsequently, we may also in the end share your personal data with our client should you e.g. be deemed a suitable candidate in a recruitment assignment. When appropriate, in order to ensure that any personal data will not be abused we contractually require the third party to take adequate precautions to protect the data and to comply with applicable laws before disclosing Personal data to a third party.
By providing us with your personal data, you consent to the processing of your data, including any sensitive data and personal identification number (when certain identification is necessary), and to the collection of personal data from third parties, as set out in this Integrity Policy. In addition to a general acceptance you hereby consent to the transfer of your personal data to our service providers, partners etc. You may withdraw your consent to our processing of your personal data at any time, in which case we may not be able to provide our services to you.
Data integrity and security
We strive to maintain the reliability, accuracy and completeness of all personal data in our systems and to protect the Integrity and security of our databases. The security measures in place on our website and computer systems aim to protect the loss, misuse or alteration of the information you provide to us. We keep your personal data only for as long as reasonably necessary for the purposes for which it was collected or to comply with any applicable legal or regulatory requirements.
We will disclose to you the personal data we hold about you, upon the receipt of your request (by e-mail preferably). You are also entitled to receive information of where this information has been collected, the purpose of the processing and to which recipients or categories of recipients the information is disclosed and any additional information as per the applicable data protection legislation. Further you may demand us to, and we will, rectify, block, delete or supplement any personal data that you inform us is inaccurate, unnecessary, incomplete or obsolete. We will not use your personal data for marketing purposes. If you wish to make an access request, relating to personal data held about you by us, please write to firstname.lastname@example.org.
Please observe that we are continually improving our website and the services. Therefore, our Integrity Policy may change from time to time. If, and when our data practices change, we will notify you of the changes via this Website. We encourage you to check this Integrity Policy frequently.
If you have any questions about this Integrity Policy, please contact us by sending an e-mail to email@example.com or give us a call at +46 706694469.